Personal Information Protection Policy

Definition of personal information

Personal information as used in this personal information protection policy shall mean information about living individuals that falls under any of the following categories.

1. Information which can identify a specific individual by name, date of birth or other description contained in such information (including such information as will allow easy reference to other information and will thereby enable the identification of the specific individual)
2. Information that includes the individual identification codes as set forth in the Act Partially Amending the Act on the Protection of Personal Information and the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures

Acquisition of personal information

The company shall acquire personal information in a proper manner, and shall publicly announce the purpose of utilization in advance or notify the person when acquiring such information.

Purpose of utilization of personal information

The company shall acquire personal information for the following purposes of utilization.

1. To manage shareholders and execute business related to shares
2. To conduct a survey necessary to promote and improve public relations and IR activities
3. To provide information and contact applicants in recruitment activities and solicitation of other applications
4. To execute business related to personnel management
5. To offer information about products and services, etc.
6. To deal with customers and suppliers

   *	Postscript: including 3. in “Purpose of utilization” of Joint Utilization between the Nissin Electric Group Companies and Dealers

7. To handle paperwork, etc. properly and smoothly
8. Other purposes of utilization that are separately notified or publicly announced

When the company utilizes personal information for a purpose other than those indicated above, the company shall expressly show such purpose of utilization in advance when it acquires the personal information unless the following exceptions (hereinafter referred to as “the exceptions”) apply.

1. Cases in which the handling of personal information is based on laws and regulations
2. Cases in which the handling of personal information is necessary for the protection of the life, body, or property of an individual and in which it is difficult to obtain the consent of the person
3. Cases in which the handling of personal information is specially necessary for improving public health or promoting the sound growth of children and in which it is difficult to obtain the consent of the person
4. Cases in which the handling of personal information is necessary for cooperating with a state organ, a local government, or an individual or a business operator entrusted by either of the former two in executing the affairs prescribed by laws and regulations and in which obtaining the consent of the person is likely to impede the execution of the affairs concerned laws and regulations

Changes in the purpose of utilization of personal information

If the company changes the purpose of utilization after proper acquisition of personal information and utilizes such personal information, the company shall publicly announce such changes or notify the person of such changes.

Disclosure of personal information to third parties

Unless the exceptions apply, the company shall not disclose personal information obtained without the consent of the person to any third party (except for the company’s subsidiaries and dealers in Japan as set forth in the following section).

Joint utilization of personal information between the Nissin Electric Group companies and dealers

The personal information of customers obtained by the company shall be jointly utilized by the company’s subsidiaries and dealers (in charge of sales and aftersales service, etc.) in Japan that have concluded a confidentiality agreement.

In this case, the company shall prevent leakage of personal information from those who jointly utilize the personal information by making special arrangements in concluding a confidentiality agreement, etc.

Click or tap group companies for details.

1. Items of personal information to be jointly utilized
   • Name of the person
   • Name, address, telephone number, and email address of the group or organization with which the person is affiliated
   • History of inquiries
   • History of participation in exhibitions and seminars, etc.
   • Information about whether the person accepts direct mail, etc.
   • Information about business negotiations and purchase of the company’s products
   • Information about equipment utilized by customers
2. Scope of those who jointly utilize the personal information
   • The company’s subsidiaries and dealers in charge
3. Purpose of utilization
   • To handle requests and perform contract details
   • To contact customers
   • To check the equipment installation location, etc.
   • To inform customers about exhibitions, seminars, products, services, etc. of the company’s group companies
   • To check the history of equipment maintenance
   • To collect information about quality and give feedback to the development and manufacturing processes, etc.
4. Business operator responsible for management
   • Nissin Electric Co., Ltd.
     47, Umezu-Takase-cho, Ukyo-ku, Kyoto 615-8686, Japan
     Yoshihiro Matsushita, President

Measures to ensure security control of personal information

The company shall endeavor to implement appropriate measures to ensure security control of the acquired personal information to prevent leakage, loss, damage, unauthorized computer access, etc. to personal information.

Maintenance of the accuracy of personal information

The company shall endeavor to maintain the accuracy of the acquired personal information and keep it up to date within the scope necessary for the achievement of the purpose of utilization and shall delete such personal information promptly when it is no longer necessary to utilize such personal information.

Compliance with laws, regulations, and other codes

The company shall comply with the Japanese laws, regulations, and codes related to protection of personal information and shall review and improve the content of the policy as appropriate.

Inquiries about personal information

Inquiries about confirmation, revision, deletion, utilization cease, etc. of personal information should be directed to the following. Only inquiries from the person (i.e., the specific individual identified by personal information) are accepted.
The company may ask for proof of identity of the person.

Personal information handling business officer

Nissin Electric Co., Ltd.
47, Umezu-Takase-cho, Ukyo-ku, Kyoto 615-8686, Japan
Yoshihiro Matsushita, President